China Classification Society
(hereinafter referred to as CCS) attaches great importance to the protection of
personal information. This Policy sets out the policies for processing your
personal information collected by CCS website and service platforms. We will
use the information strictly in accordance with this Policy and our user terms
and conditions.
In this Policy, personal information
means any information recorded electronically or by other means that can
identify a specific natural person or reflect the activity of a particular
natural person, either alone or in combination with other information,
including but not limited to the name, date of birth, ID number, address,
telephone number and online history of a natural person.
By applying to CCS website for the use
of the website or applying for or accepting the services of CCS by other means,
you acknowledge that you have read and understood this Policy, and accepted our
rules and policies regarding your personal information, and you explicitly
agree that we collect, process, use and store your personal information in
accordance with this Policy. We will protect your personal information in
accordance with applicable laws. If you are a user within the scope of the
General Data Protection Regulation (GDPR), we will fulfill relevant
obligations.
If you change your mind in the future,
you may withdraw your consent to use your personal information in accordance
with this Policy.
If you do not agree to this Policy, you
will not be able to use our services.
I. Information collected by us and the
method used by us to collect the information
In order to provide you with our
services, you need to provide the personal information necessary for the
services. If you do not provide your personal information, we may not be able
to provide you with corresponding services.
We will only collect information that is
necessary, specific, explicit and legitimate for the services you have chosen,
and will not process the information further in a manner that is inconsistent
with these purposes. Depending on the services you have chosen, we may collect
one or more of the following information (which is not exhaustive), whether or
not it is personal information:
1. Information you provide to us. You
provide us with relevant information about you by using our services or
contacting us by phone, email or other means. This includes information
provided by you when registering for our services, such as your real name,
gender, email address, mobile number, fax number, country, address, which will
help us register for you so that you can use our service.
2. Information generated and displayed
when you use the services. When you use our services, we will automatically
collect certain information about you, including the IP address and information
about your use of our services, such as date and time stamps. We will also
collect and store your data each time you log into the CCS service system, for
example, the information generated when you communicate with us via phone,
email or in-app support communication tools.
3. Relevant information about you which
is collected by us during the cooperation process. When we cooperate, you
provide us with relevant information, such as your ID number, nationality,
country of residence, professional qualifications, etc., by providing services,
signing cooperation agreements, conducting surveys and promotional activities
(including those entrusted to a third party) to provide better services.
4. Your personal information which we
may obtain through a third party. We may collect your personal information,
such as your name and contact information, by participating third party trade
fairs or from network providers, in order to provide you with information about
products and services.
II. How we will use and store
information
1. Use of data
We will use the personal information by
the following means in accordance with relevant laws:
(1) We use collected information to
provide customers with service and support, carry out satisfaction surveys of
our products and services or other investigations in order to evaluate and
improve our services, and inform you of our additional products and services
etc.
(2) We will use the collected
information for big data analysis. For example, we use the collected
information to analyze and develop statistical reports that do not contain any
personal information. We may disclose big data analysis information that does
not contain identification content after statistical processing.
(3) We will ask for your consent in
advance when we intend to use the information for other purposes not covered by
this Policy, and use the information collected for a specific purpose for other
purposes.
2. Data storage
We will continue to store your personal
information for you while you use our services or cooperate with us. If you
choose to close your account or voluntarily delete the above information, we
will store your information in accordance with relevant laws and regulations.
We will no longer use your personal information after you have closed your
account or voluntarily deleted the above information.
III. How we will use Cookies and Web
Beacons
When you use our website, we may also
collect tracking information such as the IP address you have used and the pages
you have visited on our website.
These information processing activities
depend on your consent to the use of cookies and similar technology when you
visit our website. We do not use Cookies for any purpose other than those
stated in this Policy. You can manage or delete Cookies.
IV. To whom we provide your information
1. We will not sell any personal
information to a third party.
2. We may sometimes disclose your
personal information to a third party in order to provide you with the products
and services you may need. We may disclose or share your information in the
following cases (including but not limited to):
(1) when we might share your personal
information with CCS overseas wholly-owned subsidiaries;
(2) for the purpose of CCS receiving
audit carried out by the flag State Government or a third party;
(3) Law enforcement agencies, regulatory
agencies, government agencies or other judicial institutions and organizations.
We may disclose your information in accordance with the requirements of laws or
if we have sufficient reasons to believe that the disclosure is reasonable and
necessary:
l in order to abide by legal
obligations, procedures or requirements;
l in order to fulfill our Terms of
Service, your contract and other agreements, policies and standards, including
investigation of any possible violations;
l in order to detect, prevent, or
otherwise address security, fraud, or technical issues;
l in order to protect the rights,
property or security of us, our users, third parties or the public (including
exchanging information with other companies and organizations to prevent fraud)
as required by law or permission;
l other situations specified in laws and
regulations.
(4) In case certain services are
provided by a partner as authorized by CCS, your personal data will be shared
between CCS and the partner in accordance with the description in this Policy.
For example, CCS will authorize the partner to carry out satisfaction survey
and CCS must share your personal data with the company conducting the survey.
(5) Disclosure to other organizations
with your consent.
V. Security measures
We abide by all relevant data security
regulations to collect, use, store and transmit user information and undertake
to adopt the following security measures to protect your personal information.
1. We adopt measures of appropriate physical,
administrative and technical safeguards to protect your personal data from
unauthorized access, disclosure, use, modification, damage or loss. For
example, we use encryption technology to ensure the confidentiality of data; we
use certified security mechanisms to protect against malicious attacks; we
deploy access control mechanisms to ensure that only authorized personnel can
access personal data; we will do our best to protect your personal data, but
please note that no security measures can be impeccable.
2. If we need to share your personal
data with a third party or transfer it to a destination outside of your
country, we will require the third party to process data in accordance with
this Policy and other relevant data protection requirements through a contract
or agreement, so as to fully protect your personal data security.
3. We will cultivate the awareness of
data security of employees and carry out the training and assessment of
security capabilities, and strengthen employees' awareness of the importance of
protecting personal information.
4. In the event of leakage of personal
data, we will initiate an emergency plan, take appropriate remedial measures
and notify the relevant regulatory authorities in a timely manner. If personal
data leakage may pose a high risk to your rights and freedoms, we will notify
you of the basic information and possible consequences of the data leakage by
means of on-site notifications, emails, etc., and the actions we have taken or
will take. When it is difficult to notify one by one, we will release an
announcement in a reasonable and effective manner.
VI. Your rights
1. You can access and correct your
personal information
You have the right to request access to
your personal information held by us. If you believe that any information we
hold about you is incorrect or incomplete, you can ask us to correct it. When
you update your personal information, you will be asked to verify your identity
before we process your request. Once we have sufficient information to process
your request to access or correct your personal information, we will respond to
your request within the time specified in the applicable data protection law.
More details related to your personal
information in the service account of this website can be accessed and changed
by logging in to your account with your device.
2. If you are a user within the scope of
the General Data Protection Regulation (GDPR), you are entitled to the
following rights:
(1) You can request to delete your
personal information.
You are entitled to asking us to delete
your personal data. We will process by taking corresponding steps, including
technical means. This right may be limited; for example, if you ask us to
delete information that is required by the law to be retained or the retention
of that information has convincing legitimate rights.
(2) You can request to transfer your
personal information.
You are entitled to receiving your
personal data in a structured, general and machine-readable manner or
requesting us to transfer your personal data to other data controllers.
(3) You can request to restrict or
object to the processing of your personal information.
In specific cases other than the purpose
of storage, you are entitled to restricting or objecting to the processing of
your personal information by us. We will evaluate your request for restriction
or objection. If we have legal reasons (e.g. for maintaining a legal statement,
or providing protection for other people or the retention of that information
has convincing legitimate rights) in accordance with the data protection law,
we may use such personal information again. We will notify you before we cancel
the restriction.
You can exercise your rights above by
contacting us at webmaster@ccs.org.cn.
VII. How we process the personal
information of minors
Our services are not suitable for use by
minors (under 16 years of age). Minors are not allowed to use the services for
any purpose. We do not deliberately allow minors to provide any personal
identity information. Since we are unable to identify the age of the web
visitors, if the parent or guardian has any reason to believe that the minor
has submitted personal information to us without prior consent, please contact
us to ensure that such personal information is deleted.
VIII. Contact us
If you have any comments or questions
about this Policy, or if you have any questions about collecting, using or
disclosing your personal information by CCS, or if you have a complaint about
how we process your personal information, please contact us at the address
below, we will process your request after verifying your identity. If you are
not satisfied with our reply, you have the right to lodge a complaint to the
data protection agency where you live or where you believe the violation has occurred.
China Classification Society
Email: webmaster@ccs.org.cn
Address: 9 Dongzhimen Nan Da Jie,
Dongcheng District, Beijing
Post: 100007
For customers from European Union
Exclusive Economic Zone, please contact:
Hamburg Branch, China Classification Society
Email: ccsec@ccs.org.cn
Address: Kuehnehoefe 1, D-22761 Hamburg，Germany
Or
Athens Branch, China Classification
Society
Email: ccsat@ccs.org.cn
Address: Skouze 26，18536 Piraeus，Greece
IX. Update of customer personal
information protection policy
We can change the Customer Personal
Information Protection Policy without notice. If we make any changes to this
Policy, we will release an updated policy here with the date of the amendment.
We advise you to check this page frequently for any changes to this Policy.
This Policy was last updated on 7
November 2018.
